Benefits of ScanShare®
Why implement electronic document management software?
Manual filing and paper approvals are two of the fastest ways to drain employee productivity and compromise data security. Between lost documents, delayed signatures, and endless administrative hours, unmonitored paper workflows slow your business down. Electronic Document Management Software (EDMS) solves this by digitizing signatures, automating approvals, and securing your critical files in one accessible location.
- Process Acceleration: Automatically route scanned documents directly to cloud storage, ERPs, or local network folders.
- Data Accuracy: Use Optical Character Recognition (OCR) and barcode recognition to extract indexing metadata without manual typing.
- Document Security: Enforce role-based scanning permissions and create searchable, encrypted PDFs automatically.
- Operational Efficiency: Eliminate repetitive manual sorting, filing, and indexing across all office multi-function printers (MFPs).
Give your organization complete visibility and security control. The market-leading platform for document management is Scanshare®.
Is Scanshare® the right fit for your organization?
Scanshare® delivers powerful, flexible capabilities for transforming physical paperwork into structured digital data. The ideal configuration depends entirely on your current document volume, backend business systems, and daily routing requirements.
To determine how Scanshare® fits into your organization’s unique environment, we encourage you to consult with a local Managed Print & Document Services expert, such as CPI Business Solutions. Our team will select, configure, and maintain the document automation platform that best aligns with your team’s workflows.
Key Capabilities of Scanshare®
Scanshare® establishes a direct link between your hardware scanners and business databases: dynamic menu routing, advanced OCR processing, automated zone extraction, and seamless cloud integration. The solution scales naturally from small office teams to multi-site enterprises.
Features of Scanshare®
| Feature | Scanshare® Capabilities |
| Administration & Interface | Intuitive graphical workflow builder designed for fast visual setup and easy management. |
| Deployment Options | Flexible desktop, server, or cloud-hosted models tailored to existing IT infrastructure. |
| Data Capture & Processing | Built-in zonal OCR, barcode scanning, form recognition, and automatic metadata tagging. |
| Embedded MFP Integration | Direct panel integration across major hardware vendors for standard personalized menus. |
| Ecosystem & Connectors | Native integration with SharePoint, OneDrive, Google Drive, Salesforce, and custom ERPs. |
Choosing The Right Fit
While basic scan-to-email options handle standard capture, true efficiency comes down to automated workflow design.
Because every workplace operates under different database constraints and daily intake processes, consulting with our team ensures your capture rules, extraction zones, and storage destinations align precisely with your operational goals.
Ready to Save Time & Money?
Allow one of our specialists to provide a free in-office tech evaluation.